Manage Students - Add Students

 

Index for Manage Students



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Adding a student | Top

Note: Depending on administrator settings, this feature may not be available.

  1. From the Control Panel, click Manage Course. The Manage Course screen appears.
  2. Click Manage Students. The Manage Students screen appears.
  3. Under Actions, from the Options:Records drop-down list, select Add/Import students, and click Go. The Add Students screen appears.
  4. Under Add Single Student, complete the text boxes for Last Name, First Name, User ID, and Initial Password. Note: The User ID must be unique and can contain only alphanumeric characters (numbers, letters, and underscores). Spaces are not allowed. The Initial Password must be at least four characters.
    • If the course is a standalone course, click Add. The student is added.
    • If you are adding the student to a cross-listed course, the Add Student to Course drop-down list is displayed.
      1. Select the course of the cross-listed set to which you want to add the student.
      2. Click Add. The student is added.

Importing student data from a text file | Top

You can import student data including student grade information from a text (.txt or .csv) file. Note: You can only import data into numeric or alphanumeric column types. Therefore, if you want to be able to import letter grade data, ensure that you use an alphanumeric column type to enter letter grades and not the letter grade column type.

Depending on administrator settings, you can also import new student records.

Note: If the course interface is in a language other than English, you can import a text file that contains field names that are in the course language or in English.

First, prepare the text file.

  1. In the first line, enter the field names to be updated or created. Note: Always include a field for User ID, as it uniquely identifies each student record. The User ID can consist only of alphanumeric characters and underscores. Spaces are not allowed.
  2. Separate each field with a field separator consisting of a comma, a space, or a tab.
    • If you are importing data for existing student records:
      1. Enter the data for each student on a separate line. The data must be entered in the order specified in the first line and must be separated by the same field separator.
        Sample text file
        User ID,Password,Email,Midterm grade
        gclinton,george31,clinton@email.net,B+
        bcollins,bootsy52,collins@email.net,A-
        mparker,maceo19,parker@email.net,C
        bworrell,bernie26,worrell@email.net,B+

        Note: To leave a field blank, replace the information with a comma. For example, to omit the email address for gclinton, enter: gclinton,george31,,B+

      2. Save the file with a .txt extension, and then go to Step 3.

    • If your WebCT administrator allows you to import new student records, see Preparing a student list.

Next, import the text file.

  1. From the Control Panel, click Manage Course. The Manage Course screen appears.
  2. Click Manage Students. The Manage Students screen appears.
  3. Under Actions, from the Options:Records drop-down list, select Add/Import students and click Go. The Add Students screen appears.
  4. Under Import from File:
    1. Enter the path and filename of the file that you want to import, or to select the file, click Browse. The WebCT Browser appears.
    2. Upload the file to the My-Files folder and click Add selected. The Add Students screen appears.
  5. Under Import from File, from the Separator drop-down list, select the field separator used in your text file.
  6. Click Import. One of two Import Confirmation screens appear.
    • If the Import Confirmation: Field Names Resolved screen appears:
      1. Compare the fields in your text file with the fields in the student database. Note: If the file you uploaded does not contain a Password field, you will be prompted to choose a field as the initial password for the new user records.
      2. If the table is incorrect, return to the Add Students screen by clicking Cancel.
      3. If the table is correct, click Continue. The Import Confirmation: Final Confirmation screen appears displaying the new user records that will be added to the database. Note: If you are importing student records to a cross-listed course, select the course from the Add Student to Course drop-down list.
      4. Verify that the information in the Update Records section is correct.
      5. Click Continue. The Manage Students screen appears and the student records and/or data are added.
    • If the Import Confirmation: New Column Resolution screen appears, your file contains fields that do not appear in the student database. To resolve the fields:
      1. For each new field in your file, do one of the following:
        • Use an existing column in the database for the data in that field.
        • Create a column in the database for the data in that field.
        • Ignore the field in the file. Note: You cannot choose to ignore the User ID field as it is a required field in the database.
      2. Click Continue. After you have resolved all new fields, the Import Confirmation: Field Names Resolved screen appears. Note: If the file you uploaded does not contain a Password field, you will be prompted to choose a field as the initial password for the new use records.
      3. Compare the fields in your text file with the fields in the student database.
        • If the table is incorrect, return to the Add Students screen by clicking Cancel.
        • If the table is correct, click Continue. The Import Confirmation: Final Confirmation screen appears.
          1. Under New Fields, select the column type for each new field.
          2. Review the new user records that will be added to the student database.
          3. Click Continue. The Manage Students screen appears and the student records and/or data are added to the database.

Importing student records from the global database | Top

Note: Depending on administrator settings, this feature may not be available.

You can use this feature to add one student, add multiple students, or update an existing student list. The global database contains a record for each user on the WebCT server. The WebCT administrator creates and maintains the global database.

Adding one student at a time | Top

  1. From the Control Panel, click Manage Course. The Manage Course screen appears.
  2. Click Manage Students. The Manage Students screen appears.
  3. Under Actions, from the Options:Records drop-down list, select Add/Import students and then click Go. The Add Students screen appears.
  4. In the Import from Global Database section, under Add one student at a time to your course, in the Student's WebCT ID text box, enter an ID and click Add. The Manage Students screen appears and the student is added to the student list.

Adding multiple students from a registered course | Top

You can add the students from a non-WebCT registered course to your WebCT course.

  • Under Actions, from the Options:Records drop-down list, select Add/Import students and click Go. The Add Students screen appears.
  • In the Import from Global Database section, under Add multiple students from a registered course, in the Registered course name text box, enter the course name, and click Select. The Select from Global Database screen appears.
  • Under Update Records, clear the check box of any students that you do not want to add to your course.
  • Click Select. The Manage Students screen appears and the students are added to the student list.

Synchronizing student list with the global database | Top

Note: Depending on administrator settings, this procedure may be required to ensure that your student list is up-to-date. For more information, contact your WebCT administrator.

As students register and drop courses, the global database changes. To ensure that your course has the most current student data, you may need to synchronize your student list with the global database. This allows you to add students who have recently registered for your course, remove students who have dropped your course, and update student data.

  1. Under Actions, from the Options:Records drop-down list, select Add/Import students and click Go. The Add Students screen appears.
  2. In the Import from Global Database section, under Update your existing student list, in the Registered Course name text box, enter the registered course name and click Synchronize. The Synchronize with Global Database screen appears. Note: Course database data appears in parentheses and is highlighted blue. This data will be updated or deleted after synchronization.
  3. From the Add Records table, select the students whose data you want to add or update.
  4. From the Delete Records table, select the students that you want to delete.
  5. Click Synchronize. The Manage Students screen appears and the student list is updated.

Import Errors | Top

User ID Errors

User IDs can consist only of alphanumeric characters and underscores. Any User IDs that do not conform to this format are displayed in User ID error screen and will not be added to the student database.

User ID Duplicates

A User ID uniquely identifies a user in your course. If a User ID already exists in the global database, it is displayed in the User ID Duplicates error screen and will not be added to the student database.

Password Length Errors
The WebCT administrator may have set a minimum and/or maximum length for user passwords. If a record contains a password that does not meet the length restrictions, it will be displayed on the Import Confirmation: Final Confirmation screen under the heading Password Length Errors and will not be added to the student database.

Overflow Errors

If a student record in your text file contains more fields than specified in the first line, the record is displayed in the Overflow Errors screen and will not be added to the student database.

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